Credit-Memo Vouching

Audit credit-memo authorization and refund evidence.

Description

Credit-memo vouching associates adjustments with authorization and refund evidence.

Credit-memo vouching associates adjustments with authorization and refund evidence. Label coverage can identify missing documentation categories.^[1]

Audit credit-memo authorization and refund evidence.

When to use Credit-Memo Vouching

Use this tool to audit credit-memo authorization and refund evidence.

Prepare the documented facts, aligned totals or expected/observed evidence labels requested. Choose applicable requirements and thresholds separately before interpreting a planning screen.

How to use Credit-Memo Vouching and understand its results

Prepare the documented facts, aligned totals or expected/observed evidence labels requested. Choose applicable requirements and thresholds separately before interpreting a planning screen.
Enter requiredEvidence, vouchedEvidence using the field table and calculation rules, then run the tool.
Read coveragePercent, matched, missing, unexpected. The explanation below defines the units, signs, ordering and any flags or placeholder values.
If the tool reports an input issue, correct the values and run it again. Apply the stated assumptions when interpreting a successfully returned result.

Input field	Meaning	Value type; see rules below	Requirement
requiredEvidence	Required credit-memo evidence	list of string	Required
vouchedEvidence	Vouched evidence	list of string	Required

Enter requiredEvidence as the nonempty expected list and vouchedEvidence as observations, which may be empty. Trim entries, compare case-insensitively using en-US lowercase and collapse duplicates. Return matched/missing expected labels and unexpected observed labels. Output follows first occurrence order with the last duplicate’s trimmed spelling.

coverage%=100matchedUnique/expectedUnique

Units, indexing, boundary conditions and exceptional cases are defined in the calculation rules above.

Output field	Meaning	Value type
coveragePercent	Coverage (%)	number; minimum: 0; maximum: 100
matched	Matched items	list of string
missing	Missing items	list of string
unexpected	Unexpected items	list of string

json

{
  "input": {
    "requiredEvidence": [
      "alpha",
      "beta",
      "gamma",
      "delta"
    ],
    "vouchedEvidence": [
      "beta",
      "alpha",
      "extra"
    ]
  },
  "output": {
    "coveragePercent": 50,
    "matched": [
      "alpha",
      "beta"
    ],
    "missing": [
      "gamma",
      "delta"
    ],
    "unexpected": [
      "extra"
    ]
  }
}

Limitations and assumptions

No memo, authorization or refund is examined. Blank entries are errors; requirements are entirely caller-supplied and items have equal weight.

Numeric inputs, where present, must be finite. Follow the calculation-specific rules for overflow, underflow and exceptional cases. Lists are limited to 100,000 entries; the rules above may require smaller limits. Missing required fields, extra fields, wrong value types and violations of the calculation rules are input errors.

Alternative or Complementary methods

Use Duplicate Vendor Payment: Find duplicate vendor-payment candidates by normalized name and amount tolerance. For a complementary task, use Adjustment Disposition: Track recorded and unrecorded proposed audit adjustments.

References

Credit-Memo Vouching — tool.io

Similar or alternative tools

Duplicate Vendor Payment
Find duplicate vendor-payment candidates by normalized name and amount tolerance.
Adjustment Disposition
Track recorded and unrecorded proposed audit adjustments.