Budget vs Actual Variance Report Lines Builder

Build observed budget-versus-actual rows with explicit revenue/expense favorability and signed variance, using absolute budget percentage denominator; zero budget percent is sentinel zero with unavailable flag, not fabricated infinite growth.

Description

Budget variance sign and favorability depend on whether a line is revenue or expense.

Budget variance sign and favorability depend on whether a line is revenue or expense. Percentage availability is separate when the budget is zero.^[1]

The returned values include Signed actual minus budget minor, Signed favorable variances minor, Variance percents of absolute budget, Percent available flags. The How section below explains the calculation, input rules and interpretation.

When to use Budget vs Actual Variance Report Lines Builder

Use Budget vs Actual Variance Report Lines Builder when you need to evaluate the supplied records under the calculation and evidence rules below. No business explanation, infinite-growth estimate or budget-quality assurance is supplied.

Gather the source balances and explicit accounting policy. Monetary inputs use integer minor units in one currency; for a currency with 100 minor units per major unit, 12345 represents 123.45. One basis point is 0.01 percentage points; 10000 basis points is 100%. Dates and posting signs follow the individual rules below.

How to use Budget vs Actual Variance Report Lines Builder and understand its results

Gather the source balances and explicit accounting policy. Monetary inputs use integer minor units in one currency; for a currency with 100 minor units per major unit, 12345 represents 123.45. One basis point is 0.01 percentage points; 10000 basis points is 100%. Dates and posting signs follow the individual rules below.
Enter budgetLineMinor, actualLineMinor, revenueOneExpenseZeroFlags using the field table and calculation rules, then run the tool.
Read signedActualMinusBudgetMinor, signedFavorableVariancesMinor, variancePercentsOfAbsoluteBudget, percentAvailableFlags. The explanation below defines the units, signs, ordering and any flags or placeholder values.
If the tool reports an input issue, correct the values and run it again. Apply the stated assumptions when interpreting a successfully returned result.

Input field	Meaning	Value type; see rules below	Requirement
budgetLineMinor	Budget line minor	list of number	Required
actualLineMinor	Actual line minor	list of number	Required
revenueOneExpenseZeroFlags	Revenue one expense zero flags	list of number	Required

Enter aligned nonempty signed safe-integer budgets/actuals and binary revenue flags. Return signed variances and favorable values. Use absolute budget for percentages; zero budget returns percentage zero with binary availability zero, not an actual zero-percent variance.

delta=actual−budget; favorable=delta×(revenue1?1:−1); percent=100delta/abs(budget)

Units, indexing, boundary conditions and exceptional cases are defined in the calculation rules above.

Output field	Meaning	Value type
signedActualMinusBudgetMinor	Signed actual minus budget minor	list of number
signedFavorableVariancesMinor	Signed favorable variances minor	list of number
variancePercentsOfAbsoluteBudget	Variance percents of absolute budget	list of number
percentAvailableFlags	Percent available flags	list of number

json

{
  "input": {
    "budgetLineMinor": [
      100,
      100
    ],
    "actualLineMinor": [
      120,
      80
    ],
    "revenueOneExpenseZeroFlags": [
      1,
      0
    ]
  },
  "output": {
    "signedActualMinusBudgetMinor": [
      20,
      -20
    ],
    "signedFavorableVariancesMinor": [
      20,
      20
    ],
    "variancePercentsOfAbsoluteBudget": [
      20,
      -20
    ],
    "percentAvailableFlags": [
      1,
      1
    ]
  }
}

Limitations and assumptions

No business explanation, infinite-growth estimate or budget-quality assurance is supplied.

Numeric inputs, where present, must be finite. Follow the calculation-specific rules for overflow, underflow and exceptional cases. Numeric lists are limited to 10,000 entries and string lists to 128 entries of at most 128 characters. Follow any smaller limits above. Missing fields without a declared default, extra fields, wrong value types and violations of the calculation rules are input errors.

Alternative or Complementary methods

Use Income Statement Single Step Builder Tool: A single-step income statement pools all supplied revenues and expenses before subtraction. It does not separately display gross or operating profit. For a complementary task, use Encumbrance Outstanding Commitment Entry Checker: Encumbrances track budget commitments rather than cash expense. Additions, liquidations and cancellations reconcile the outstanding commitment balance.

References

Budget vs Actual Variance Report Lines Builder — tool.io

Similar or alternative tools

Income Statement Single Step Builder Tool
A single-step income statement pools all supplied revenues and expenses before subtraction. It does not separately display gross or operating profit.
Encumbrance Outstanding Commitment Entry Checker
Encumbrances track budget commitments rather than cash expense. Additions, liquidations and cancellations reconcile the outstanding commitment balance.